mydocsign – The easiest way to manage signing documents
In a world where time and precision are essential for success, it’s high time to make contract management faster and more efficient. Traditional paper processes can be time-consuming, error-prone and costly. Fortunately, there is a solution that can revolutionize the way you handle signing documents – digital signing. With mydocsign , a module in the Buildit platform, you can now sign and manage contracts in a secure, fast and efficient way.
In this article, we explore how mydocsign can improve workflow for both small and large projects, while answering some of the most common questions about digital signing.
What is Digital Signature?
A digital signature is an electronic method of signing documents, using encryption to ensure both the authenticity of the signature and the integrity of the document. This means that the documents cannot be tampered with after signing, and that the signature can be securely verified.
The steps in Digital Signing with Mydocsign:
Create the Document Start by creating your document and adding your own signature.
Add Signing Parties who will sign the document. All recipients will receive an invitation to sign.
Start the Signing Process Once the document is ready, you can send it out to the other signing parties.
Signing the document takes place electronically via a secure portal.
Upon completion of the Signing, all parties receive a receipt and the document is stored securely in the system.
Advantages of Digital Signing
Time saving: With mydocsign you can sign documents in a flash, no matter where the participants are. You don't have to wait for mail or handle paperwork - it saves you a lot of time and makes the whole process much easier.
Precision: mydocsign has built-in checks that ensure all required fields are correctly filled in before signing. This reduces the risk of errors and provides greater accuracy in the process.
Security: With advanced encryption technology, mydocsign protects both documents and signatures from unauthorized access, providing a safer way to handle sensitive data.
Full Traceability: mydocsign provides a full overview of who signed, when it was signed, and provides a history of the signing process. This gives you the necessary documentation for future needs.
Reduced Paper Use: Digital signing reduces the need for paper, making the process both more environmentally friendly and economical. In addition, you don't have to store physical documents, which saves space and resources.
The interaction between mydocsign and Buildit
mydocsign is part of the integrated Buildit platform, making it easy to manage contracts in the same tool as the rest of your project management.
What does this mean in practice?
No more software switches: Everything you need for contract work is built into Buildit.
Better project overview: You can link contracts directly to specific projects, providing better control and less risk of errors.
Automation: Data already registered in Buildit is automatically transferred to mydocsign, saving time and minimizing the risk of errors.
Tip:
Use mydocsign to quickly send standard contracts to multiple parties at once, and get notifications when everyone has signed.
Safety, efficiency and sustainability in focus
Digitalization is not only about efficiency, but also about making work processes safer and more environmentally friendly. mydocsign meets both of these requirements.
Why choose mydocsign?
Security is paramount: Advanced encryption and secure servers protect both your data and your customer's information.
Receipt and documentation: After each signing, both you and the recipient receive a complete log of the signing process, ensuring traceability and documentation.
Reduced paper usage: Digitization eliminates the need for printing and physical handling of documents, which reduces paper consumption and environmental impact.
Time and resource savings: An efficient signing process saves both time and labor, which in turn reduces energy consumption associated with manual tasks.
Digital storage: Electronic archiving saves space and reduces the need for energy-intensive physical storage solutions.
Flexibility and reduced travel needs: Online signing enables remote working and reduces the need for travel, which lowers carbon emissions.
mydocsign – A solution for all industries
Whether you are working on small projects or large, complex construction processes, mydocsign can be adapted to your needs. The module's flexibility makes it ideal for everything from standard agreements to more extensive multi-party contracts.
Who benefits from mydocsign?
Contractors: Streamline the process by sending contracts and other signing documents to subcontractors.
Project managers: Manage all contracts and important documents in your project tool – without stress.
HR departments: Improve workflow by making the signing of employment contracts and internal agreements faster and easier.
FAQ: Frequently Asked Questions about Digital Signature
What is the process for digital signing?
The online signing process involves creating a document, adding the signing parties, and sending the document for signature. Once everyone has signed, the document is saved and all parties receive a receipt.
What two conditions must a digital signature meet?
For a digital signature to be valid, it must meet two main conditions: it must be authentic, i.e. the signature must be traceable to the signer, and it must guarantee the integrity of the document, so that it cannot be changed after signing.
How can I implement an electronic signature in my company?
Implementing electronic signatures in your business requires you to choose a solution like mydocsign. Once you have integrated the solution, you can start sending documents for digital signing immediately.
How does mydocsign protect my documents?
Mydocsign uses encryption technology to ensure that signed documents are protected from unauthorized access and manipulation.
Your path to smarter contract management
mydocsign is designed for those of you who want more efficiency, precision and control in your contract work. Do as many other leading players in the construction industry do: Use digital tools that simplify your everyday life and free up time for what really matters.
Book a free demo and experience how mydocsign can revolutionize the way you work with electronic signing.
