What is FDV and what should FDV documentation contain?
Management, operation and maintenance (O&M) in the construction industry
What exactly is FDV documentation? Find out below!
What is FDV?
Management, Operation and Maintenance (MOM) represents a fundamental concept in the construction industry. It encompasses a holistic approach to managing activities and costs throughout the total lifetime of a building or facility, from new construction to decommissioning. In addition to ensuring efficient operation, O&M focuses on optimal maintenance and management to maintain the building's functionality and value over time.
Why is FDV important?
Facilities management systems play a crucial role in managing and maintaining buildings efficiently. These systems offer structured tools and functions to handle everything from daily operations to long-term management. By using building management systems, you can efficiently plan maintenance tasks, keep track of necessary documents and ensure that the building's lifespan is optimized.
Is FDV a legal requirement?
Yes, according to the Planning and Building Act, it is a requirement that adequate documentation must be available for the building. This means that the FDV documentation must provide the necessary insight into the building products and their properties. Such documentation forms the basis for management, operation and maintenance throughout the life of the building.
What kind of FDV documentation is required for a building?
The FDV documentation must contain a comprehensive collection of information to support the needs of different stakeholders. This includes key information essential to understanding the building's structure and maintenance needs, such as floor and façade drawings, warranty statements, instruction manuals and site maps. In addition to the basics, O&M documentation must be accessible and up to date to facilitate safe and efficient use of the building for current and future users.
What should the FDV documentation contain?
FDV documentation, also known as the FDV binder, constitutes the building's manual or instruction manual. It contains a comprehensive collection of information that is essential for the proper operation and maintenance of the building. This includes documents such as floor and facade drawings, site maps, warranty statements, instruction books and key plans. Below we explain what is really important to include in the documentation.
Very important to include:
Plan and facade drawings: These drawings provide a comprehensive visual overview of the building's structure and design, and are essential for understanding the building's layout and components.
Location map: Provides information about the location of the building in its surroundings and can be important when extensions or changes are needed.
Documentation of calculations and solutions: This includes technical calculations, design solutions and other engineering aspects that form the basis for the structural integrity and functionality of the building.
Instruction books: Provides detailed instructions on how various systems and components work and should be maintained.
Warranty and conformity declarations: Documents that ensure that construction products and installations comply with applicable standards and that there is sufficient guarantee of quality and functionality.
A little important to include:
1. Color codes: While these can be useful for identifying certain areas or materials, they are not critical to the function of the building.
2. Maintenance plans: While these can be useful, they can change over time and can therefore be considered less critical to the FDV documentation.
3. Sectional and detail drawings: These provide detailed visual representations of specific parts of the building, but their inclusion can be considered less conclusive.
4. List of suppliers and products: While this can be useful information, it can change over time and may therefore be considered less critical to include in the FDV documentation.
Not so important to include:
1. Product declarations: These details about the products are subject to change and may be less relevant to day-to-day operation and maintenance.
2. Drawings in different scales: Unless there are specific needs for these, they may be considered less important to include.
3. Information about planned solutions that were not realized: As these do not have a practical application or impact on the current condition of the building, they may be considered less important to include in the O&M documentation.
The FM system that gives you full control and overview
Myfacility is the FM system that gives you full control of your property assets. Send and receive work orders from operations staff at all levels of the property. The system gives you a lasting history of all properties and building stock, so you can always look back at previous work.
With myfacility, you get quick and easy registration and management of information related to your properties and their units.
The module is integrated with Microsoft Office, which means you can easily create documents in Word, PowerPoint and Excel related to your work.
Archive relevant emails related to the property and unit, follow up on project data related to the individual properties and property units, assign tasks to responsible operating personnel and much much more with myfacility.
Book a free demo and check out the solution!